Rubrik is the leader in cloud data management, delivering a single platform to manage and protect data in the cloud, at the edge, and on-premises. Enterprises choose Rubrik to simplify backup and recovery, accelerate cloud adoption, enable automation at scale, and secure against cyberthreats. We’ve been recognized as a Forbes Cloud 100 Company and as a LinkedIn Top 10 startup.

We are looking for a North America Payroll Manager to join our payroll team. This position involves handling/participating in payroll processing for multi countries payrolls, payroll reconciliations, and supporting other team members in other regions when needed.

Job Duties

• Accurately manage and process all semimonthly , multi-state US payroll and Semimonthly payroll for Canada; 90% exempt and 10% non-exempt employee mix, including bonus and commissions, salary adjustments and ensures compliance with pay rules.
• Ensure accuracy and timeliness of payroll, review off-cycle payroll, ensuring timely check processing and reviews payroll reports.
• Handles escalated field queries and resolves issues in a timely manner.
• Collaborates cross-functionally with HR department for new hire processes, terminations and leaves of absence.
• Provides semimonthly, monthly, quarterly and annual reporting to Controller and HR as requested
• Ensure payroll tax payments are in compliance with applicable federal, state and local tax laws.
• Maintains Company’s payroll compliance by staying up to date and preparing for new federal, state and local legislation, educating and training departments and advising management of changes.
• Develops internal controls to ensure the quality and efficiency of all payroll functions and regulatory compliance. Communicates procedures with company leadership and field offices.
• Ensure data accuracy and process integrity
• Ensure the timely and accurate processing of all reporting and filing requirements
• Assist with month-end accounting close and related procedures
• Support all internal and external audits related to payroll
• Collaborate with HR and Enterprise Systems to manage payroll service providers
• Anticipate, assess, and manage issues and risks independently
• Quickly resolve issues when they arise, address the root cause, and recommend mitigation plans to build business resilience
• Continuously drive improvements, automation, communication, and education to increase quality, improve employee experience, and enable rapid scaling
• Proactively identify, drive, and scale improvements in payroll systems, policies, and processes
• Provide expert advice and execution to achieve business goals related to payroll. Drive payroll projects with other teams to ensure the projects are set up correctly for payroll compliance, simplify the process and automatically done as much as possible. Implementation and integration skills/knowledge preferred.
• Drive change management and successful adoption of all payroll changes
• Collaborate closely with our internal Business, HR, and Finance teams
• Build strong, collaborative relationships with key stakeholders (such as HR, Accounting, Finance, IT, business functions, and external service providers)

Successful candidate criteria:

• Bachelor’s degree or certification in operations management, Human Resources Management, or another relevant field, or equivalent experience
• 10+ years of experience in payroll leadership, including management of in-house payroll
• Hands-on experience with different Payroll, Time and Attendance, Human Resources Information Systems, and Payroll Service Providers preferred
• Workday HCM and Payroll knowledge is highly preferred.
• Diverse HR experience (payroll, operations, benefits, immigration, etc.) preferred
• Excellent project management and organizational skills, including the ability to manage effectively numerous concurrent projects and tasks in a fast-paced and rapidly growing environment
• Excellent written and oral communications, including education and change management
• Excellent analytical and decision-making abilities
• Demonstrated ability to support operations
• Demonstrated ability to design and proactively improve operational processes
• Demonstrated delivery of results through influence and cross-functional collaboration
• A self-starter, who will take the initiative to lead and drive Payroll without constant direction
• Knowledge and ability to apply multi-state wage laws.
• Demonstrated ability to create custom payroll reports.
• Track record of maintaining a positive and collaborative work atmosphere while imparting a warm customer service approach to all internal employee issues.
• Ability to communicate sensitive information in a thoughtful manner.

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